Dates and location
Run an event on several dates or on a repeating schedule, change a single date, and set where it happens.
One event can run once, on a handful of dates, or on a schedule that keeps going, like a weekly class. Each date has its own tickets and its own guests, so people register for the date they're coming to.
Add dates while you create the event
On the new event form, set the first date under When.
Select the calendar button beside When. The Dates panel opens.
Select Add a date for each extra date. You can give each one a name, like "Day 2" for a two-day workshop. The name shows next to the date wherever it appears.
Check the time zone beside Add a date. Every date is read in this zone.
Paid ticket types you set on the form go on every date.
Add a date later
On the event's Overview tab, select Add date in the When card. Set when it Starts and Ends, give it a name if you like, and leave Copy the tickets from the last date ticked so it goes on sale straight away.
Make an event repeat
Northside Pottery's beginner class runs every Tuesday evening. Rather than adding each week by hand, set a rule and Lahuta adds the dates for you.
While creating the event, open the Dates panel and turn on Repeats. For an event that already exists, select Repeat in the When card on the Overview tab.
Choose how often it happens and when it ends. The options are in the table below.
Check The next dates, a preview of the first few dates the rule makes, then save.
| Setting | What it does |
|---|---|
| Repeats | Daily, Weekly, Monthly or Yearly. |
| Every how many weeks | Every 2 weeks, every 3 months, and so on. The word changes with the frequency. |
| On these days | Weekly only. Pick one or more weekdays. Leave it empty to use the weekday of the first date. |
| Which day | Monthly only. On the same day of the month, On the same weekday, or On chosen weekdays, such as the first and third Saturday. |
| Ends | Never, After a number of dates, or On a date. |
| Dates open at a time | How many future dates people can see and register for, from 1 to 12. |
The rule starts from the event's first date and keeps its time of day. When a date ends, Lahuta opens the next one, so there are always as many dates open as you chose. Each new date gets the tickets of the date before it and any reminders set for every date. People who asked to hear about new dates are told. See Guests and check-in.
Change or stop the repetition
The rule shows as a line under the dates in the When card, with a badge: Repeating, Paused or Ended. Its menu has:
- Pause stops new dates until you select Resume.
- Edit rule changes the schedule. You also choose What happens to the dates that exist: Keep the dates already open, or Redo the dates still to come. Redoing never removes a date someone has registered for.
- End the series stops making new dates. The rule stays on the event, marked Ended.
- Stop repeating removes the rule. The dates that already exist stay.
Change one date
Each date in the When card has its own menu:
| Action | What happens |
|---|---|
| Move this date | Pick a new start and end. Everyone registered keeps their seat, and the reminders move with the date. |
| Name this date | Add a name, or change it with Rename this date. Leave it empty to remove the name. |
| Close sales | Stops new registrations for that date. Reopen sales turns them back on. |
| Cancel this date | Stops sales and calls off that date's reminders. The date stays on the event, marked Cancelled, so its history is kept. |
Tell guests before you move or cancel a date
Guests don't get a message from Lahuta when you move or cancel a date. Send an update for that date first from the Updates tab. See Updates and reminders. Registrations on a cancelled date stay on the guest list, and money is only returned when you cancel a registration with a refund. See Guests and check-in.
You can't cancel an event's last remaining date. Add another date first, or delete the event. On a repeating event, a cancelled date is replaced by the next one in the series.
Time zone
Every event has one time zone, set in the Dates panel when you create it, or under Details → Edit → Time zone later. Changing it doesn't move the dates. It changes how their times are read back to people.
Visitors see every time in their own time zone. Hovering over the date on the public page shows it in the event's time zone too.
Where
Use the Where field for the place:
- An address. Start typing and pick a match from the suggestions. If the place isn't found, select the option to use exactly what you typed.
- An online event. Paste a video call link and pick Virtual. The public page says Virtual Event, and the link goes only to registered guests, on their ticket.
Once an address is set, a second menu under it decides who sees the street address:
| Option | On the public page |
|---|---|
| Street address shown to everyone | The full address. When you picked it from the suggestions, it links to a map. |
| Street address shown after registering | Only the city. The street address comes with the ticket. |
The second option suits a home studio or a private venue.
Third-party events
If the event is run elsewhere and people register on another site, set the visibility to Third-party and paste the link where people register. Your event page then says the event isn't managed by Lahuta and sends visitors to that link with an Event Page button.
A third-party event has no tickets, guests, hosts or updates, so the dashboard shows only its Overview tab. You can still move or cancel its dates.